Renting a home or commercial property involves more than agreeing on a price and receiving the keys.

A clear lease or tenancy agreement helps both parties understand their responsibilities before the tenancy begins.

Read the agreement carefully, ask questions and keep copies of important documents.

1. Identify the Parties

The agreement should clearly identify the landlord or authorised property owner and the tenant, together with relevant contact information.

2. Clearly Describe the Property

The agreement should identify the property being rented, including its address, unit number and other relevant features.

3. State the Rent and Payment Terms

The financial terms should be written clearly. Both parties should understand the rent amount, payment frequency, due dates, payment method and other applicable charges.

4. Understand the Tenancy Period

The agreement should state when the tenancy begins and the duration of the arrangement. It should also explain the applicable process for renewal, notice or termination.

5. Clarify Repairs and Maintenance

One common source of disagreement between landlords and tenants is maintenance. The agreement should make responsibilities as clear as possible.

• Routine maintenance
• Minor repairs
• Major repairs
• Damage caused by the tenant
• Structural problems
• Shared-area maintenance

6. Understand the Rules of the Property

Some properties have rules concerning subletting, alterations, pets, noise, parking, commercial activities and shared spaces.

7. Document the Property’s Condition

Before moving into a property, both parties can benefit from documenting its condition through photographs, videos or an inspection record.

8. Keep Copies of Important Documents

• Signed tenancy agreement
• Receipts
• Payment confirmations
• Inventory
• Inspection records
• Written correspondence

9. Ask Questions Before Signing

Never feel pressured to sign an agreement you do not understand. Ask questions about rent, renewal, maintenance, utilities, notice requirements, property rules and termination.

Final Thoughts

A tenancy agreement is more than paperwork. It creates a framework for the relationship between landlord and tenant and gives both parties an opportunity to clarify expectations before problems arise.